Time Capture Transformation at Hamilton Family Law

The Problem

Hamilton Family Law (4 attorneys, $1.8M revenue) was hemorrhaging money through poor time tracking:

• Manual time entry at end of each day
• Forgotten billable activities costing thousands monthly
• Inconsistent time descriptions hurting collections
• Revenue leakage from undocumented work
• Staff frustration with time tracking burden

Partners estimated they were losing 15-20% of billable time to poor tracking and memory gaps.

The Solution

An AI-powered time capture system like this would automatically track and categorize all billable activities.

Key Features:

• Automatic activity detection and categorization
• AI-powered time entry suggestions
• Client matter code automation
• Real-time billable hour tracking
• Integration with billing systems

Implementation:

• 10 weeks development with integrated business team
• 10 hours total client time required
• Integration with existing case management
• Staff training on new workflow

Such a system would eliminate manual time tracking while capturing previously lost billable hours.

The Impact

Immediate Results:

• $205,000 recovered in previously unbilled time (first year)
• 23% increase in captured billable hours
• Eliminated end-of-day time entry burden
• Improved billing accuracy and descriptions

Business Growth:

• 1,178% ROI from recovered billable time
• Higher collection rates with better documentation
• Reduced staff stress around time tracking
• More focus on client service instead of administration

With this approach, practices can capture virtually all billable time automatically and dramatically improve profitability.

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"Many practices have no idea how much money they're leaving on the table. Such a system could pay for itself in the first month and continue to recover thousands every month." - Industry Expert on Time Capture Systems

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